Time Clock on the Go

Recently, we helped a small business owner setup a mobile access time clock system for their janitorial business.

blue time clock

In a normal work-week, employees were responsible for delivering paper-based time sheets to the previous business owner on Fridays so as to get paid for hours work the next Thursday.

Being the new business owner is not based in the same city as the team members, the process of delivering paper was proving to not be the best and timely manner for collecting time sheets.

Here were the business owner’s requirements:

  1.  Web based system for team members to log their time on a daily bases anytime of the day.
  2. System should work with Windows, Android, and IOS (Apple) devices.
  3. Willing to purchase software, but no subscription fees.
  4. System should be easy to use (user friendly) and have icons for those who don’t read.
  5. Must integrate reports with QuickBooks.

After considering the development of a customized software package, we recommended the business try a web-based product called “Time Clock Wizard.”

Using three of the business’ team members who are savvy with smart devices, we configured the software to conduct a two-week prototype so that we would be able to analyze all aspects of the time sheet process including integration of payroll reports.

Before the two week prototype was complete, the business owner had decided she wanted to move forward with launching the new system with all team members.

The new system has allowed the owner and managers to effectively collaborate with all team members on work hours, estimate payroll on a daily basis and efficiently get payroll out each week.

The customer is extremely satisfied with their new highly successful system and process.  User*Friendly is so glad to have helped.

We recommend a customized configuration using Time Clock Wizard to any small business owner with 5 to 50 employees or contractors.

Let us know if we can help you design a more efficient system or improve upon a process for your organization.




Share Economy Good Business



Exploring a path to “Work Life Balance” lead me to researching efforts around the re-institution of the “Share Economy” for individuals and business alike.

Most understand that before governments started forms of “money” as a standard for business trade, small business owners and market traders mostly did transactions using some sort of bartering system. And even as “money” is widely used for most retail purchases today, many still trade goods of similar value for other products. However, some find difficulties with bartering for how to fairly valuate services/goods; how to negotiate; and how to tax bartered transactions? Because westernized consumers are very accustomed to the convenience of making purchases with a government-form of money, the bartering system is less desired.


However, there is an easier way to trade…the “Share Economy” has become a sustainable lifestyle for some by simply making something available, at no cost, instead of selling it. In most cases, the sharing is reciprocated by something already received; or something being shared in the future from somewhere else. There doesn’t seem to be any impressive networks just yet for 1-to-1 sharing; but the ultimate goal of the Share Economy is to connect and share with those who need. For an organization, sharing can build trust and credibility for the business brand.

The Sharing Economy is not based on sacrifice, but rather more towards providing excess. Don’t confuse efforts to share with donations in exchange for tax benefits or other receipts. And the interesting phenomena is…there are instances where businesses have provided products to share (free) and received more in return that if they were to put a price on the product. I’m remembering a bakery that positioned free items on a counter alongside a simple basket if anyone wanted to leave a contribution.  After all baked goods were taken, (some people leaving money in the basket while others didn’t); the money collected was in excess of what the receipts would have been if the items were priced.

Sharing creativity is a form of economy very popular with information technology professionals who give-away their coding statements, configurations and fixes. In most cases, the goods/services are easily available via digital downloads or can be found in blogs. Again, don’t confuse the Share Economy with business models that require registration schemes to sell collected data.  The world has benefited from artist sharing their creativity since the beginning of time. A business that shares to its community environment profits in collaborative and supportive work space in the community.


The Share Economy assumes all entities have something to share whether it be goods, services, experience, skill or time. When organizations decide to make sharing a part of their business model, they not only create new options to benefit their markets; but begin to contribute to enhancing their community and the lives of their consumers… which is always Good for Business.




Got Web App?

cloud-WhyAnyone and everyone who feels empowered and comfortable with being able to access files, lists, media or collaborate using ALL their computing devices may need Web Apps (applications hosted on the world wide web).

Some web apps provide faster execution capabilities for rendering details than using the bandwidth of the device’s network connection.

From busy professionals to elementary students, people are taking advantage of having access and being able to sync between their computers, tablets, and smart phones.

Why would a Small Business Owner or Organization Leader Need Web Apps?

  • To quote statistics from analytical data captured using web business intelligence;
  • To access vendor contract details while out of the office using synced file repositories;
  • The ability to compose emails using a contact list sync on the computer back at the office;
  • Be able to check the week’s agenda of meetings using a web-hosted calendar;
  • To look at images uploaded by off-site staff, freelancers or vendors;
  • To view video proposed for advertisement from a mobile device;
  • Get an instant translation on words not in your fluent language;
  • The ability to keep up on reading anywhere you go using eBooks;
  • To contribute to a wiki on your product or service and share it with anyone interested in purchasing it;
  • To be able to check your custom configured finance portfolio performance from a mobile device;
  • To capture data from tables anywhere on the world wide web and fuse into your database.

And, there is much more you can do using inexpensive web enabled applications.

For a Free consulting session on how to use Web Apps for your organization or small business; contact User*Friendly Systems Consulting & Management for a recommendation on how to harness the power of Web Apps for your group.